The Ultimate Guide to Outsourcing This 2021

The Ultimate Guide to Outsourcing This 2021

Chris-Michael-Harris-Business-Coach

The Ultimate Guide to Outsourcing This 2021

Chris Michael Harris, Entrepreneur

02/15/2021

In the previous blog of this series, we talked about finding your virtual assistant where you learn about where you can post your job posting, the hiring process, and how you can pay them, but it doesn’t stop there. In this episode, I’m going to show you how I keep my remote team aligned with my goals by creating a streamlined workflow using Trello.

You don’t wanna miss this out because I’m going to walk you through the whole process, and I’ll also provide a sample board that can help you kickstart your workflow.

Let’s dig in ..

1. Record yourself doing it

So when you’re doing things in your business, record yourself doing it. Record yourself going through the process, explain why you’re doing what you’re doing, get your thoughts out on digital paper as much as you possibly can.

In that way, you do it once you never have to do it again. We are using Screencast-matic to record our screens, and this will serve as a training resource to the newly hired VA.

 2. Provide the link to the resources

Some of the cards that we have here, we’ve actually put in a checklist too, as well as other links for resources. If there’s a specific resource that they need, like an image for a thumbnail for YouTube, you’re gonna include a link to your Google Drive.

 

3. Utilize Trello basic features

In Trello cards, you want to make sure that you use the description area to include any other details that they may need to reference that you’ve talked about in that specific video.

Now, the beautiful thing is you can also add a comment inside the Trello card, So if they still have a question, they can see that and then new hires that come on, if they’re going through this, they can actually look through the lineage of conversations, because it’s going to turn into an FAQ.

 

Build your Workflow using Trello

Braindump ideas in your board 

 I typically put in ideas, so these are all video ideas that I’ve had of different things we could talk about. We use certain things like labels, if it’s a green label, I know this is a high ranking video using VidIQ.

 

Tag the person assigned to the task

So when I put them on the content board, I will tag one of our analysts, and she will go through the process of researching that. And then she’ll provide all kinds of suggestions and things that we could talk about in the VidIQ scores.

Communicate using the comment box

You’ll notice that we’re constantly leaving notes for each other when emails were sent, who the contact person was, so on and so forth. So we’re able to communicate back and forth with the team in real-time

Move your cards

 Once the task is done and the VAs are finished with their assigned task, it’s time to move the cards to the next step, or I can just put them in the Done list.

 

 This is how we handle that process. Everything is very streamlined, and everything makes sense in terms of natural flow from left to right. You want to create something like this doesn’t have to be exactly mine, this is just our process. I’m continually tweaking this like it’s never perfect, but you want a general flow of something, that’s why I love tools like Trello and Slack.

 

Wrap Up

All right, so what I’ve created for you guys, I think it will benefit you a lot is let’s go to the example training board. So I’ve already given you some general topics to include these general lists like email marketing, YouTube, podcast, blog, Instagram, Facebook, Pinterest tools, and then you can add whatever you want to do once this is yours, you can make it your own, you can add other things to the list. Grab your copy here.

Establish your training resources first, whatever job you’re looking to hire. That’s your focus. You’re going to spend a week before you hire that person going through and creating training videos. 

Hope this is helpful, see you in the next one!

-CMH

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How to Hire a Virtual Assistant (And Take Back Your Life)

How to Hire a Virtual Assistant (And Take Back Your Life)

Chris-Michael-Harris-Business-Coach

How to Hire a Virtual Assistant (And Take Back Your Life)

Chris Michael Harris, Entrepreneur

02/11/2021

If you are wearing yourself out, from creating your blog to managing your admin task and needing some help, hiring a virtual assistant is the best option. 

 

We have been hiring people in the Philippines for years now. The reason we chose the Philippines is that there’s just a lot of cultural overlap and their English proficiency is tremendous. Now, let’s dive in.

Where to find your applicants?

If you’re looking for a website where you can create a job post for hiring a virtual assistant, I suggest onlinejobs.ph. It is no different than an indeed or a monster, any hiring board that you’d find here to hire somebody in the States, but it’s just specific for the Philippines. They provided guides, blogs, and other free resources when outsourcing in the Philippines.

In the dashboard, what you’ll do is you go to add a job post, you gonna add the job title, you’re gonna mark whether it’s full-time, part-time, or freelance and put in your wage.

Next, what you’ll put in is your contact name, if you’re going to be the direct point of contact, and then the skills that you’re looking for, for that specific role.

My suggestion would be to try the free version. It tells you the pros and cons of having a free account versus a paid account. Use it until you hire somebody and then just cancel the account, so you pay $69.

 

What’s the hiring process?

What I’d recommend you do is this, when you see a resume come through, you got 50 people, I’ll create a Google form. I made this to check their cultural values, it’s just like you’re treating them like a normal hire in the States. You want them to incorporate into your team and to be involved.

Next, whittle it down to about five to 10, based on company culture values. 

After that, you can select 3-5 applicants and add personality tests like 16personality, Enneagram, and Positive Intelligence.

Also, I would recommend that you have some dialogue at least once a week, some communication with your virtual assistant, bring them into the fold, bring them into the mix, and make sure you have a structure.

 

What’s the payment process?

Another reason why we choose onlinejobs.ph is that, beyond the hire, you can use something like Transferwise where you can pay them directly versus some platforms that make you pay through the platform itself. Transferwise is a great platform. It’s pretty quick, in some cases, almost immediate, but at least within one to two business days, that payment will go through.

 

Wrap Up

The last piece of advice I would give you is to make sure you treat them like an actual employee. You make sure you treat them like they’re a part of your team because that’s what they are.

We’re going to continue our productivity series In the next blog because I’m going to teach you how to build an actual outsourcing guide. You basically build a system that you have that back and forth communication. 

That’s it! hope to see you on the next one.

-CMH

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Do BLUE LIGHT GLASSES work? MY EXPERIENCE

Do BLUE LIGHT GLASSES work? MY EXPERIENCE

Chris-Michael-Harris-Business-Coach

 Do BLUE LIGHT GLASSES work?

Chris Michael Harris, Entrepreneur

02/28/2021

A lot of people actually searching on the web if the blue light glasses actually work, there’s a lot of research and arguments, all talk about how there hasn’t been enough adequate research that’s been done to show it actually does damage your eyes. And many people will think that blue light glasses are totally crap. But what if they’re looking for the wrong argument? Let’s talk about more this and find out why blue light glasses might affect your productivity.

Here are some points that really caught my attention when reading this one research about blue light glasses.

1. Blue light disrupts your sleep

So your body has an internal clock that regulates your circadian rhythm, which is the 24-hour biological cycle that influences many internal functions. Most importantly, it determines when your body is primed for being awake or asleep. One quick hack that you can actually take advantage of is first thing in the morning, get outside and get as much exposure to sunlight on your skin as humanly possible. If you’re traveling and you’re experiencing jetlag, that’s one of the best things you can do to reset your circadian rhythm right back to it.

 

2. Skin sees the light to protect against sunshine

Skin sees the light to protect against sunshine – What?! So here’s the deal, this is really important, you have photoreceptors in your skin, so your skin can actually sense light. So let’s say you sleep with a TV on or something like that, your body is still going to interpret that. So just another quick pro tip, put on blue light blocking glasses if you’re still gonna be working into the night or you’re watching TV or you’re on your laptop.

 

 

Wrap Up

Moreover, based on the research we have read, blue light glasses help us have more sleep and that’s a great factor for our productivity. So now, I’ll share where do I buy my glasses, I buy most of my glasses from any optical I’ll include the link to Zenni. I think their glasses are great, It’s not the custom fit and this and that but it’s they’re not $300 for a pair of glasses. You can also find some other option on Amazon, I highly recommend using blue light blocking glasses if you start feeling that your sleep is inadequate it’s something that I teach all the time is that your day doesn’t start in the morning, it starts the night before the minute the sun goes down, you need to be preparing for the new day for the next day. The only way you can do that is to get adequate sleep and to repair yourself and prepare your body accordingly.

That’s it! hope to see you on the next one.

-CMH

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I TRIED VIOME! (Viome Review 2021)

I TRIED VIOME! (Viome Review 2021)

Chris-Michael-Harris-Business-Coach

I TRIED VIOME!

(Viome Review 2021)

Chris Michael Harris, Entrepreneur

01/29/2021

In this episode, let’s talk about poop 💩

Fair warning: If you don’t like dad jokes about poop, you’re probably not gonna want to watch this video, I’m just gonna go in and be transparent with you right now. So expect some poop jokes along the way.

I’ve watched a lot of videos about Viome, and I think what’s missing is a little context, just a bit of history lesson here, about four years ago, I was on the tail end of building my first startup venture, we had reached heights that I never thought we would reach, we had passed her past the seven, seven-figure mark. And I started really feeling horrible, and I just had no energy, and I started putting on undesirable weight in certain areas.

You may think, why are we talking about poop for productivity? Well, all the things I just mentioned, if you don’t have energy, if you don’t have vitality, if you don’t have if you have brain fog, if you have gut-brain access dysfunction, you’re not going to have productivity. So I want to get to the root of the issues that you may be experiencing. Now, let’s talk about Viome

1.Modern Solutions

One of the things I love about Viome is they’ve really modernized a lot of the processes when it comes to GI testing. I love their packaging, I love it sleek, I love that they have modern solutions. I love how the mechanism by which you collect your sample is a lot more enjoyable experience.

 

2. Comprehensive reporting

In traditional labs, all you get is a little bit more in-depth data. But there’s no advice, there’s no you should do this, you should eat this, you should stop doing this, there’s nothing. So the problem is that you have to take it to somebody else to get an interpretation as far as what that means. What I love about what Viome does, it does give you a lot of those various things that they test in terms of the various bacteria, which again, doesn’t matter to you.

 

3. It helps you break out a meal plan

 I found Viome very convenient because it will gonna tell you your potential foods and it literally going to help you break out a meal plan that is specific to your nutritional profile needs

 

4. Provide details on what supplement you can take

Now I will say this, though, since we’ve taken this test, one thing that’s cool that Viome has done is there’s actually supplementation that they provide, it’s based on your results. So you actually can follow up with them, it’s something I would look into specifically if you want to kind of keep continuity and not have to go elsewhere to find various sources of things that you’re looking for, in addition to this. 

 

 

 

Wrap Up

 I hope it works out for you, make sure you check the link. We did include the link for Viome so you can get started today to get your very first Viome

 I look forward to seeing you guys in the next one, love and appreciate!

-CMH

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The SECRET to My Productivity | Full Focus Planner by Michael Hyatt

The SECRET to My Productivity | Full Focus Planner by Michael Hyatt

Chris-Michael-Harris-Business-Coach

5 Steps to a GREAT Annual Plan

Chris Michael Harris, Entrepreneur

02/02/2021

Did you know that by writing down your goals, tasks, or todo list, 43% more likely the chance to get it done and if I’m given 43% headstart in doing something, I absolutely gonna do whatever that thing is. I’d like to introduce to you The Full Focus Planner by Michael Hyatt. I’ve been using this for a very long time and you’re lucky because I’m going to review it today.

What’s inside?

The Aesthetic

Just got this new Full Focus Planner. And actually, I was able to get I’m a little bit picky. I’m a little particular when it comes to things that I like in aesthetic things, probably more so than most men. But anyway, the guy just got this is brand new, and usually it was black. And now they’ve got this amazing shade of like a navy blue, which I really really like a lot. You can also check Full Focus Planner, they’ll walk you through how to use this thing.

 

The Price

 I will go in and tell you this, this planner is more expensive than some of the planners that are out there, you can find a planner, that’s probably a fraction of the price. However, this thing from what I’ve gathered, and from my own experience, anecdotally, is worth every single penny, you’re not paying for the planner, you’re paying for the results.

 

Features:

 

List down your annual

You can write down specific goals – where your motivation for that goal, goal summary, what type of goal is it, what’s the next logical step forward, what’s your reward to yourself. You can also find habit tracker in this section

Monthly Calendar

 I’ll be totally candid, I don’t use this, Now, my wife and business partner, she uses the monthly calendar part of it a lot, she actually will write things in here, maybe you want to use in that capacity. Personally, I use my phone for this, because it can send me notifications and reminders.

Rolling Quarters

I don’t use this feature either. You can check Full Focus Planner instruction, if you want to know how they use that this is not a feature I’ve used, nor have I really understood exactly how to use that.

Daily Rituals

So one of the things that’s really interesting is they allow you to build in what your daily rituals are going to be. What are you going to what new habits you’re going to build.
So there’s a morning ritual, a workday ritual, a workday shutdown ritual, and an evening ritual.

Ideal week

I do use this feature, so you’re going to write down your hour by hour, what you’re going to do for each week, this is going to give you the opportunity to really feel out your week, I will say this is more of a theoretical the practicality on a day by day basis is really what you’re going to take advantage of most.

Key Project

So you’re gonna write down key projects you have throughout the year, maybe write down those in alignment with your goals, or the steps that are required to reach your goals, as well as due dates that probably align with your quarterly goals as well. 

Weekly Big Three

And this is the part that I think is just tremendous as far as this planner is concerned. The reason being is that it’s gonna help you focus on your big three, I call them MIT’s effectively the same thing. MIT stands for most important things.

Daily Task

This is the part that has been the biggest thing that’s helped me with this planner is next to that, what you’re going to see is, you’re going to see a breakdown of hour by hour, much similar to the one we just saw that was theoretical, this is going to be the practical one. So we’re going to do is you’re going to write down and plan your day. And I recommend doing this the night before or the morning of whichever you prefer.

Notes

Okay, so what I do here is I write my intention. So I write it down every day, I think it’s very important to do that. The other thing that I do in the notes section is actually write down three to five things that I’m grateful for.

Weekly preview

So what you’re gonna do is you’re gonna set your biggest wins three to five from the previous week, I fill out all five every single week, there’s at least five wins to celebrate after-action review. Write those things down. And then what will you keep improve, start or stop doing and it’s basically contingent upon what you wrote down prior to.

Self Care Planner This is actually a new feature with this brand new planner that I got, which is sleep, eat, move, connect and relax. 

Wrap Up

There’s probably a million other functions and features of this planner. But again, I highly recommend it’s worth every single penny of it. I take it everywhere with me and I think you’re going to be more than happy with it. We are starting another series all about productivity, so watch out for that. I hope you like this episode and see you on the next one.

-CMH

 

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5 Steps to a GREAT Annual Plan | Goal Setting 2021

5 Steps to a GREAT Annual Plan | Goal Setting 2021

Chris-Michael-Harris-Business-Coach

5 Steps to a GREAT Annual Plan

Chris Michael Harris, Entrepreneur

01/29/2021

Based on statistics, only 17% of people continue with their new year resolution beyond February, and the rest halted and never continue making it happen. Today, we will discuss what you can actually do to hit your goals and have an effective annual plan.

1.Break your environment

Kim and I usually spend our annual planning in Puerto Rico, the reason why I personally choose the place is it is just a stark removal from our typical environment. We get caught up in the day-to-day, all the hustle and bustle doing the same things day in and day out.

What you need to do during your annual planning is to break the pattern, getting outside of your physical environment, it doesn’t have to be fancy; you can go to your local Starbucks or your local coffee shop, or just going to a library night or a place that inspires you a place where you feel like you can kind of open up your creative thinking and really just dive into it. And more importantly, go to a place where you’re not distracted.

 

2. Write your major wins

You may think it has nothing to do with my planning for the new year, it absolutely has a lot to do with it. And the reason being is that what we want to do is we have a tendency to focus on the 5% of things that we didn’t do, not the 95% of things that we did do, right.

Moreover, it’s hard for us to assess what we did well when you are you and you don’t have the vantage point of someone else looking at you. So we tend to not recognize the areas that we did well, it’s so crucial for you to analyze and assess these things and celebrate those wins

 

3. Pull your data

This could be, obviously, primarily in your business, so maybe you had a goal from the previous year. Data is going to give you a roadmap; it will justify and validate whether what you’re doing was working or not. More importantly, what you want to look at is what type of content was actually resonating with people.

 

4. Developing your goals for the new year

This is why we did the goals for our wins first, and we did our data second, because what we’re gonna do is we’re gonna see if there’s alignment, we’re gonna see if, what if our wins led to the data. Whatever your goal looks like for the year, then we’re going to do is we’re going to reverse engineer that. We’re going to break that down into quarters.

 

 

5. Write the roadblocks in achieving your goals

 Now, what I want you to do in the last step is to write down what’s required in achieving your goals. In other words, what are going to be your biggest challenges or the resources that you don’t currently have, that are going to be roadblocks for you on that roadmap to hitting your goals for that year.

It’s more of connecting the dots rather than just making a list of goals. So it’s not this big, hairy thing that you’re trying to take on, it’s something where you literally have roadmaps, the whole thing out and it feels doable and feasible.

 

 

 

Wrap Up

You might be watching this video any time of the year but I guarantee you, it is still relevant and you can still use these steps to create a great annual plan, don’t forget to grab the worksheet I made for you, it’s a gift from me where you can list down your wins and plans to create a great annual plan this year. 

Hope you guys enjoyed this episode and I will see you in the next one!

-CMH

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